Privacy Policy

SPECTRUM Community Association (hereinafter referred to as “SPECTRUM”)

Commitment to Privacy of Personal Information

SPECTRUM is committed to protecting your personal information, which is exactly why we created this policy. This policy may change to reflect changes in best practices, technology or the law; one thing will remain the same: we will respect your personal information.

Personal Information

Personal information = information that can be used to distinguish, identify or contact a specific individual.
The personal information that SPECTRUM generally collects includes: name, address, telephone number, email address, banking or credit card information. SPECTRUM only collects the personal information required to deliver services you request from us.

Accountability

SPECTRUM is responsible for all personal information we collect, including information transferred to a third party for processing.
The Privacy Officer is ultimately accountable for SPECTRUM’s handling of personal information.
SPECTRUM is responsible for personal information sent to third parties who provide services to SPECTRUM. Any personal information shared must be treated in accordance with this policy.

Purposes for Collecting, Using and Disclosing Personal Information

SPECTRUM collects, uses and discloses personal information for purposes of:
Participation in Programs and Events.
to process payment & registration
to carry out the organization and administration of the program or event
to follow up after the event with a thank you and summary
Membership.
to process payment, manage membership benefits and maintain contact information
SPECTRUM does not sell or otherwise disclose member information to other individuals or organizations

Consent
SPECTRUM collects and uses personal information only with your consent, except as otherwise permitted or required by law.
You have the option to not provide personal information to SPECTRUM, and can choose to stop receiving communications from SPECTRUM at any time.
You may withdraw your consent to the use of personal information for any purpose at any time by contacting SPECTRUM. Please allow us a reasonable time to process any request to withdraw consent.

Disclosure of Personal Information
Other than as outlined in this Policy, and as permitted or required by law, SPECTRUM will not at any time disclose your personal information without your consent.

Limiting Use, Disclosure and Retention of Personal Information
Personal information provided to SPECTRUM will only be used for the purposes for which it was collected, unless you have otherwise consented or when required or permitted by law.
SPECTRUM retains personal information to fulfill the purpose for which it was collected and in order to meet legal and regulatory requirements.

Accuracy

SPECTRUM wants to ensure personal information it uses is accurate and up to date. If you notice any inaccuracies, please let us know.

Safeguarding Personal Information
SPECTRUM uses appropriate security measures to protect personal information against risks such as loss or theft, unauthorized access, disclosure, copying, modification and destruction.

Website

By using the SPECTRUM website, you are bound by the terms of this Policy.
Personal Information. Any personal information collected via the SPECTRUM website is protected using SSL (secure socket layer) server authentication.
Non-Personal Information.Non-personal information such as the date and time of visit, pages viewed and browser type is automatically collected upon each site visit. This information is used to gather statistics on website usage to help us improve our online services.
Cookies. A user can set his or her browser not to accept cookies and still access the website; as a result, certain areas of the website may be unavailable or difficult to use.
Links to third-party websites are provided on the SPECTRUM website as a convenience only. SPECTRUM does not endorse or assume responsibility or liability for or control over these websites or their collection, use and disclosure of your personal information.

Access
An individual may request access to the information held about him or her at any time by contacting the Privacy Officer. SPECTRUM will endeavour to respond to any such request as quickly as possible and within the legally required time periods.
SPECTRUM will correct or amend personal information that is shown to be incomplete or inaccurate.

Questions and Comments

For further information or comments about this Policy or the practices of SPECTRUM related to personal information, please contact us to speak with our Privacy Officer.
SPECTRUM will investigate any issues and take appropriate action to resolve them.

Terms of Use

Ownership

This web site (www.ourSPECTRUM.com, herein referred to as “the Site”) is owned and operated by SPECTRUM Community Association, (herein referred to as “SPECTRUM”, “us”, or “we”). This Site’s purpose may be summed up in our organization’s mandate: Waterloo Region’s Rainbow Community Space.

The Site is available for your personal or commercial use and information.

Material on this Site, including but not limited to text, images, illustrations, software, audio clips and video clips, is owned or otherwise provided by SPECTRUM. SPECTRUM does not represent or warrant that such material does not infringe the rights of any other person or entity.

Trademarks, logos, and service marks (collectively, “Marks”) displayed on this Site are registered or unregistered Marks of SPECTRUM or others, are the property of their respective owners, and may not be used without written permission of the applicable owner of such Marks. Any information or material contained on this Site which may be reproduced pursuant to these terms must bear the proprietary rights notices which originally appear on or in conjunction with such information or material.

Use of Site

Your use of this Site is subject to the following terms and all applicable laws. By accessing and browsing this Site, you accept, without limitation or qualification, these terms. If you do not agree with any of these terms, please do not use this Site.

You acknowledge that it is your responsibility to ensure that your access to this Site and material available on or through it are legal in each jurisdiction in or through which you access or view the Site or such material.

You acknowledge that information or material which you provide electronically through your access to or usage of this Site is not confidential or proprietary, does not infringe the rights of any person or entity, and may be used in whole or in part in any manner by SPECTRUM including, but not limited to, reproduction, retransmission, publication of such information or material or ideas, concepts or other know-how contained therein for the commercial purposes of SPECTRUM or disclosure of your identity. This includes, but is not limited to, blog posts, comments, press releases, photographs, and the like. You further acknowledge that electronic communication over the Internet is subject to possible interception, alteration, or loss. Should you wish to communicate with us regarding concepts that may be considered confidential or within the scope of intellectual property, we recommend that you do so by non-electronic means.

Material on this Site may not be copied, reproduced, republished, uploaded, posted, transmitted, distributed, or modified in whole or in part, whether in text, graphical, audio, video or executable form, except with written permission of SPECTRUM.

Limitation of Liability

We strive to provide information that we believe to be reliable at the time of publication, and we may choose to update this information from time to time. Nevertheless, no assurance is given that information or material on this Site is up-to-date, accurate, error-free, or complete.

SPECTRUM OR ITS LICENSORS WILL NOT BE LIABLE FOR ANY INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES FOR — USE OR INABILITY TO — USE MATERIAL, PRODUCTS OR SERVICES OF ANY KIND, DELAY OF OR PARTIAL DELIVERY, TERMINATION OF RIGHTS OR LOSS OF PROFITS, DATA, BUSINESS OR GOODWILL, WHETHER BASED IN CONTRACT OR IN TORT OR OTHER LIABILITY TO PROVIDE INDEMNIFICATION OR ANY OTHER REMEDY. THIS LIMITATION APPLIES WHETHER OR NOT SPECTRUM HAS BEEN ADVISED OR IS AWARE OF THE POSSIBILITY OF SUCH DAMAGES. THE TOTAL LIABILITY OF SPECTRUM AND ITS LICENSORS FOR DAMAGES UNDER OR RELATED IN ANY WAY TO THESE TERMS AND CONDITIONS, WHETHER FOR A SINGLE OCCURRENCE OR SERIES OF OCCURRENCES, WILL NOT EXCEED THE AMOUNTS PAID BY YOU TO SPECTRUM PURSUANT TO THESE TERMS AND CONDITIONS.

This limitation on monetary damages will not apply to claims relating to death or personal injuries which arise out of products deemed to be consumer goods under applicable law.

Your sole and exclusive remedy is to discontinue using and accessing this Site. To the extent the jurisdiction to which you are subject does not allow certain other limitations, such limitations which are not permitted do not apply.

Links

Our Site contains links to many other web sites that are part of or affiliated with SPECTRUM. These links and references are provided to you as a convenience only. SPECTRUM does not expressly or impliedly endorse these web sites or any information or material accessed through such links.

SPECTRUM does not assume any responsibility for any such other web sites, information, or material posted thereon, or products or services offered thereon. When you leave the SPECTRUM Site to visit one of these other sites, the only information transferred to the new site is the fact that you came from the SPECTRUM Site. Transmission of this referring address allows other sites to monitor their own web traffic, but does not disclose any personal information about you. SPECTRUM is not responsible for the content or privacy policies of any linked sites. Our Privacy Policy applies solely to information collected by our Site. You should consult the privacy policies at linked sites to determine how your personal information may be used.

You may not create links from other web sites to this Site without written permission from SPECTRUM. To obtain permission, you may utilize the contact information at the end of this policy.

Bulletin Boards and Discussion Pages

This Site may include bulletin boards and discussion pages which allow communication and feedback to SPECTRUM and its users. SPECTRUM reserves the right at all times to monitor, edit, refuse to post or to remove any information or materials, in whole or in part, that in SPECTRUM’s sole discretion are objectionable or in violation of any of the terms contained herein, and to deny any user access to the Site. By accessing the Bulletin Boards or Discussion Page areas, you agree not to:
a) restrict or inhibit any other user from using and enjoying the Bulletin Boards or Discussion Page areas;

b) post or transmit any unlawful, threatening, abusive, libelous, defamatory, obscene, vulgar, pornographic, profane or indecent information of any kind, or any blatant expression of bigotry, racism, hatred or harassment, including without limitation any transmission constituting or encouraging conduct that would constitute a criminal offence, give rise to civil liability or otherwise violate any local, provincial, federal or foreign law; and

c) post or transmit or in any way exploit any information, software, or material for commercial purposes or which contains solicitations for sales or purchases, advertising, promotion or marketing.

Software

Any software available for download through this Site is provided by third-party software vendors pursuant to license agreements or other arrangements between such vendors and end-users. SPECTRUM does not sell, resell, or license, or sub-license any such software, and SPECTRUM disclaims any responsibility or liability related to the software. Any questions, complaints or claims related to the software should be directed to the appropriate vendor. You are solely responsible for adequate protection and backup of the data and equipment used in connection with any of the software downloaded through this Site. [In the event of any express inconsistency between these terms and those contained in any license agreement with a software vendor, the terms contained in the license agreement shall prevail.]

Viruses

SPECTRUM does not represent or warrant that the information or materials, including without limitation any downloadable software, accessed from or through this Site will be uninterrupted or free of errors, defects, viruses or other harmful components, or that any such problems which are discovered will be corrected.

Damage to Others

You agree not to introduce into or through this Site any information or materials which may be harmful to others. Among other things, you agree not to knowingly or otherwise include any error or defect in material or information which may, among other things, be a libel, slander, obscenity, or promote hatred or otherwise give rise to a criminal offense or civil liability on the part of any person or entity.

Collection of Information

You can visit all public areas of our Site without providing any personal information. Our Site collects only non-personal information based on a visitor´s Internet Protocol (IP) address, which is not personally identifiable. Information collected includes the date and time of visit, the type of Internet browser used to access the Site, and the referring address (the link a visitor uses to access the Site). This data is used to create statistics on usage and to improve online services.

At all times, our current Privacy Policy will govern the collection and use of any information you voluntarily provide through this Site. Our Site employs Secure Socket Layer (SSL) encryption to transmit the information you submit.

Reserve of Rights

All rights not expressly granted in these terms are reserved to SPECTRUM. Nothing contained in these terms shall be construed as conferring by implication, estoppels or otherwise any license or right under any copyright, patent, trademark, or other intellectual right of SPECTRUM or any other person or entity.

Governing Law

This Site is controlled and operated by SPECTRUM from Waterloo Region, Ontario and these terms shall be governed by the laws of Ontario and the applicable laws of Canada without reference to principles of conflict of laws. You agree to be bound by such laws and to submit to the jurisdiction of the courts of the Province of Ontario in connection with the interpretation or application of these terms. Those who choose to access this Site from other locations do so on their own initiative and are responsible for compliance with local laws, if and to the extent local laws are applicable.

Changes to Terms

SPECTRUM may modify, alter or otherwise update the terms applicable to this Site from time to time without notice, and you agree to be bound by such terms as are in effect at the applicable time at which you access the SPECTRUM Site.

Inquiries

Should you have questions or concerns regarding this statement, please contact us to speak with SPECTRUM’s Privacy Officer.